Avmi Group | Avmi Data Protection Policy

Application of this notice

This Notice applies to all persons engaged in a contract of service with us (whether on a part-time, temporary or full-time basis) and interns and trainees working at or attached to us (collectively referred to as “employees”), all third parties, including individuals and / or companies and their subsidiaries for whom we may provide any service.

Personal Data

2.	As used in this Notice, “personal data” means data, whether true or not, about an employee who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access.
3.	Personal data which we may collect in the context of your employment with us includes, without limitation, your: (a) Name or alias, gender, NRIC/FIN or passport number, date of birth, nationality, and country and city of birth; (b) Mailing address, telephone numbers, email address and other contact details; (c) Employment and training history; (d) Salary information and bank account details; (e) Details of your next-of-kin, spouse and other family members; (f) Work-related health issues and disabilities; (g) Records on leave of absence from work; (h) Photographs and other audio-visual information; (i) Performance assessments and disciplinary records; and (j) Any additional information provided to us by you as a job applicant (that is, prior to being engaged as an employee).
4.	Other terms used in this Notice shall have the meanings given to them in the PDPA (where the context so permits).

Collection, Use and Disclosure of Personal Data

5.	We generally collect personal data that (a) you provide consent to when you fill the details in the AVMI Application form or send an email with your CV containing personal data or when you provide your personal particulars for the purpose of your evaluation or employment or your personal data that you knowingly and voluntarily provide in the course of or in connection with your employment or job application or in connection to processes required for your employment with AVMI and or our subsidiaries and clients, or via a third party who has been duly authorised by you to disclose your personal data to us (your “authorised representative”, which may include your job placement agent), you are hereby giving consent for us to use your data and send it to our clients for evaluation and selection based on their project and company requirement. You hereby provide your consent to allow AVMI group’s clients or subsidiaries to use and disclose your personal data provided by AVMI to their clients and or any other authority as is deemed fit by the client. We shall seek your consent before collecting any additional personal data and before using your personal data for a purpose which has not already been notified to you (except where permitted or authorised by law and where it is required for the normal functioning of your employment).
6.	Your personal data will be collected and used by us for the following purposes and we may disclose your personal data to third parties where necessary for the following purposes: (a) Performing obligations under or in connection with your contract of employment with us, including payment of remuneration and tax; (b) All administrative and human resources related matters within our organization and our subsidiaries, including administering payroll, granting access to our premises and computer systems, processing leave applications, administering your insurance and other benefits, processing your claims and expenses, investigating any acts or defaults (or suspected acts or defaults) and developing human resource policies; (c) Managing and terminating our employment relationship with you, including monitoring your internet access and your use of our intranet email to investigate potential contraventions of our internal or external compliance regulations, and resolving any employment related grievances; (d) Assessing and evaluating your suitability for employment/appointment or continued employment/appointment in any position within our organization and evaluating your suitability with our clients for their projects; (e) Ensuring business continuity for our organisation in the event that your employment with us is or will be terminated; (f) Performing obligations under or in connection with the provision of our goods or services to our clients; and (g) Facilitating our compliance with any laws, customs and regulations which may be applicable to us.
7.	The purposes listed in the above clauses may continue to apply even in situations where your relationship with us (for example, pursuant to a contract) has been terminated or altered in any way, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under any contract with you).

Withdrawing your consent

The consent that you provide for the collection, use and disclosure of your personal data will remain valid until such time it is being withdrawn by you in writing. You may withdraw consent and request us to stop collecting, using and/or disclosing your personal data by submitting your request in writing or via email to our Data Protection Officer at the contact details provided at the end of this document. Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is permitted or required under applicable laws and for the purpose of your employment. Withdrawal of your consent and it’s consequences will be explained to you and if it hinders the continuance of your employment with the company you may have to resign / be terminated by the company.

Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process your request within seven (7) business days of receiving it.

Access to and correction of Personal Data

10.	If you wish to make (a) an access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data, or (b) a correction request to correct or update any of your personal data which we hold, you may submit your request in writing or via email to our Data Protection Officer at the contact details provided below with supporting documents for verification purposes.
11.	Please note that a reasonable fee may be charged for an access request. If so, we will inform you of the fee before processing your request.
12.	We will respond to your request as soon as reasonably possible. In general, our response will be within seven (7) business days. Should we not be able to respond to your access request within thirty (30) days after receiving your access request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with any personal data or to make a correction requested by you, we shall generally inform you of the reasons why we are unable to do so (except where we are not required to do so under the PDPA).
13.	Please note that depending on the request that is being made, we will only need to provide you with access to the personal data contained in the documents requested, and not to the entire documents themselves. In those cases, it may be appropriate for us to simply provide you with confirmation of the personal data that our organisation has on record, if the record of your personal data forms a negligible part of the document.

Protection of Personal Data

14.

To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks, we have introduced appropriate administrative, physical and technical measures such as up-to-date antivirus protection, encryption, use of privacy filters, and disclosing personal data both internally and to our authorised third party service providers and agents only on a needto-know basis.

15.

You should be aware, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of your information and are constantly reviewing and enhancing our information security measures.

Accuracy of Personal Data

16.

We generally rely on personal data provided by you (or your authorised representative). In order to ensure that your personal data is current, complete and accurate, please update us if there are changes to your personal data by informing our Data Protection Officer in writing or via email at the contact details provided below.

Retention of Personal Data

17.	We may retain your personal data for as long as it is necessary to fulfil the purposes for which they were collected, or as required or permitted by applicable laws.
18.	We will cease to retain your personal data, or remove the means by which the data can be associated with you, as soon as it is reasonable to assume that such retention no longer serves the purposes for which the personal data were collected, and are no longer necessary for legal or business purposes.

Transfers of Personal Data outside of Singapore

We generally do not transfer your personal data to countries outside of Singapore, except to our own subsidiaries or partners/clients overseas and for the purpose of performing your professional duties with any other client. However, if we do so, we will obtain your consent for the transfer to be made and will take steps to ensure that your personal data continues to receive a standard of protection that is at least comparable to that provided under the PDPA.

Data Protection officer

20	You may contact our Data Protection Officers if you have any enquiries or feedback on our personal data protection policies and procedures; or if you wish to make any request, in the following manner:

Cute Marine Services Pte Ltd:
Name of DPO: Ms. Ujala Pinky Ravishankar
Contact No.: 66650187
Email Address: ujala@jobsmith.sg

Cute Solutions & Services Pte Ltd:
Name of DPO: Mr. Sundararaj Suresh Devakumar
Contact No.: 66650187
Email Address: ujala@jobsmith.sg

Cute Green Ventures Pte Ltd:
Name of DPO: Mr. Navin Arunachalam
Contact No.: 66650187
Email Address: ujala@jobsmith.sg

Cute Infocomm Solutions Pte Ltd:
Name of DPO: Mr. Jeyasingh Navaneethan
Contact No.: 66650187
Email Address: ujala@jobsmith.sg

GAM-X Engineering Services Pte Ltd:
Name of DPO: Mr. Navin Arunachalam
Contact No.: 66650187
Email Address: ujala@jobsmith.sg

Jobsmith Consultants Pte Ltd:
Name of DPO: Ms. Ujala Pinky Ravishankar
Contact No.: 66650187
Email Address: ujala@jobsmith.sg

Effect if notice and changes to notice

21.	This Notice applies in conjunction with any other policies, notices, contractual clauses and consent clauses that apply in relation to the collection, use and disclosure of your personal data by us.
22.	We may revise this Notice from time to time without any prior notice. You may determine if any such revision has taken place by referring to the date on which this Notice was last updated. Your continued employment and participation in our recruitment process constitute your acknowledgement and acceptance of such changes. Effective date : 01/04/2025 Last updated : 01/04/2025

Avmi Data Protection Policy

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